Admin Executive & Secretary

Job Description

Answering mainline telephone calls and front door

Arrange all international and local courier services for the company

Arrange flight bookings, travel insurance and visas, hotel booking and wifi rental for staff business trips

Coordinate company mobile phone assignment, usage monitoring, and inventory control.

Support internal office operations, facilities coordination, and handling of company correspondence and letters.

Verifying admin related invoices and company credit card receipts

Managing and ordering office supplies and equipment

Liaising with building management and office vendors

Manage overseas guests Hotel bookings, Refreshments, restaurant reservations

Arrange coffee learning sessions, charity/volunteer activities, and other employee events and initiatives.

Publish the divisional newsletter 'SGBU Journal' and contribute articles to the company-wide newsletter 'Loop.'

Coordinate ESG/sustainability reporting and initiatives within the division, including data collection from company representatives, managing SGBU committee meetings, and organizing plastic bottle recycling with local pre-schools.

Support the CEO by preparing presentation materials for the Sustainability Committee

Support the smooth implementation and company-wide compliance of internal policies, regulatory requirements, all audits, and governance procedures.

Supporting CEO and MD with business travel and expense claims.

Personal Assistance to Managing Director and CEO, updating the calendar and Schedule reminders

Handle documentation and coordination of tenancy agreements and housing matters for senior management

Support senior management with ad-hoc administrative tasks

Requirements

Diploma or higher in Business Administration or related field

3 years of experience in administrative or secretarial support role

Strong organizational and coordination skills

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Ability to manage multiple priorities and work under minimal supervision

High level of integrity in handling confidential information

Detail-oriented with strong follow-up skills