Executive, Project Management

A day in the Life:

Manage client's expectations on project expectations

Develop project execution strategy

Obtain quotes from suppliers for materials/fittings for calculation of cost

Negotiate for best pricing from suppliers

Prepare quotation and submission of tender/quotation

Prepare project budgets and manage cost control based on clients' budget

Oversee kick-off meeting with clients

Conduct site recce for events

Coordinate with QS to inspect site

Submit schedules, concept designs and sample materials for clients to review

Update organiser/client on the commencement of work

Seek necessary clearance from organiser for access

Oversee on-site installation and production

Provide weekly updates to clients on progress via photos

Manage and attend to clients' feedback on-site

Coordinate with suppliers to ensure work is completed according to planned schedule

Conduct quality checks on materials and fabrication by suppliers to ensure it is according to build specifications

Manage variation orders by clients when necessary

Oversee handover of project and coordinate with clients regarding defects rectification

Provide operation manual to clients

Arrange for invoice billing to clients

Ensure good client relationship and as primary point of contact for Clients' Project Management team

Manage specialist design support services and take part in conversion process

Who We are Looking For:

Diploma or Degree in Marketing, Communications, Events Management, Project Management, or related field

Minimum 2 years of experience in events, conferences, or experiential/activation marketing

Strong experience in conference production, brand activations, or live event environment

Highly organized with strong multitasking and time management abilities