Office Administrator

Job Description

We are seeking for an organised and proactive Office Administrator to join our team. Reporting to the Senior Manager, HR, the Office Administrator will be responsible for providing administrative support and ensures smooth administrative processes and maintaining a clean, efficient and welcoming office environment. The Office Administrator will also play a key role in coordinating employee training and development initiatives as well as organising team bonding activities to foster a positive and collaborative workplace culture.

Duties and Responsibilities

Administrative Support

Manage office supplies, equipment, insurance and vendor relationships.

Manage phone calls and correspondence (e-mail, letters, packages (in/out) etc.)

Maintain digital and physical filing of documents

Support HR admin and simple bookkeeping procedures

Create and update records and databases with personnel, financial and other data

Manage provision/vouchers collection for clients

Submit timely reports and prepare presentations/proposals as assigned

Office Management

Manage office supplies, equipment, insurance and vendor relationships

Ensure the office environment is clean, safe, and well-maintained, including coordination with office sanitation service providers

Monitor and maintain office cleanliness standards and hygiene protocols

Human Resources & Staff Development

Coordinate onboarding processes for new hires

Organise and track employee training and development programmes, including workshops, seminars, and online courses

Maintain training records and assist in evaluating training effectiveness

Organise team bonding activities for staff

Event & Logistics Coordination

Coordinate logistics for events, workshops, and outreach activities, as assigned

Liaise with external vendors and partners for event support, when necessary

Compliance & Policy

Ensure compliance with organisational policies and relevant regulations

Handle ad-hoc administrative duties as assigned

Requirements:

Minimum Nitec Certificate in services

Candidates must have at least one year working experience with relevant in office administration in an office setting

Positive attitude, independent but a good team player

Proficient in Microsoft Office (Word, Excel and Power Point)

Ability to prioritise urgent and important tasks

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