Administrative Associate, Operations

Administrative Associate, Operations

About Us

NTUC Health Co-operative Limited (NTUC Health) is an NTUC enterprise that provides a comprehensive and integrated suite of quality and accessible health and eldercare services to meet the growing needs of families and their dependents. Building on close to three decades of experience and expertise, NTUC Health is among the largest providers of active ageing, senior day care, nursing home, and home personal care services in Singapore. We also serve vulnerable seniors in selected areas in Singapore through Community Case Management Services (CCMS), CREST mental health support, and a sheltered senior group home. In addition, we run a family medicine clinic.

Our purpose is to achieve ‘health for life’; enabling healthy and fulfilling years by being a trusted partner of seniors and their families in our community.

For more information, please visitntuchealth.sg or follow us on Facebook, Instagram, and LinkedIn.

Services:

Senior Day Care | Home Care | Nursing Home | Active Ageing and Senior Fitness | Rehabilitation and Physiotherapy | Family Medicine

Community Support:

CCMS (Community Case Management Services) | CREST (Community Resource, Engagement and Support Team) | Henderson Home

Job Description

As an Administrative Associate, you will provide administrative support to the Operations Team in areas such as processing invoices, collating reports, etc.

Store Management

Support the store team in inventory management of medical and non-medical supplies

Support SAP transactions (i.e. raising contract POs, monitoring scheduling agreement, goods receipt, issue, and any other ad hoc transactions)

Security

Support any fire emergencies and be familiar with the fire alarm protection system

Support in maintaining the database of residents, visitors, and staff in the visitor management system

Administrative

Assist the team with reception, triage duties, and managing inquiry lines as required

Perform all administrative duties assigned by Operations Department

Verify Invoices for the issue of payments

Monitor the schedule of contracts (preventive maintenance) and activate the renewal process when due

Support the Executive / Operations manager in reports and improvement projects

Provide analytical reports on statistics/data collected by the department

Support the team in supplier and vendor management

Maintain staff records in the database for all outsourced service vendors for contact tracing purposes

Others

Any other duties as assigned by supervisors

Job Description (Continued)

Qualification

Min O Level, preferably Diploma qualifications

2-3 years of administrative experience

Experience in SAP system is an added advantage

IT savvy and knowledge of G Suite applications. (eg, Google mail, docs, sheets, slides, calendar)

Possess organizational skills and am able to work well under pressure

Ability to maintain confidential information and possess a high level of integrity

Team player with good interpersonal and negotiating skills

Ability to work independently and deliver under a tight timeline

Other Information

Location: Pasir Ris Nursing Home

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