Admin Executive (Entry Level Welcome)

Key Responsibilities

1. Office Administration & Structure

Workflow Coordination: Organize, streamline, and maintain our daily office operations, digital filing systems, and team resource drives.

Training & Onboarding Support: Coordinate the logistics for new team member onboarding, including preparing training schedules, managing materials, and setting up new recruits for success.

Event & Logistics Management: Handle end-to-end planning for corporate events, staff dinners, client appreciation initiatives, and corporate gifting.

2. Financial Administration & Data Tracking

Expense & Budget Management: Accurately track business expenses, manage team welfare budgets, and maintain clear records of client-related costs.

Payment Tracking & Verification: Monitor and reconcile vendor invoices, corporate transactions, and outgoing fund transfers.

Problem Resolution: Actively investigate and resolve any discrepancies with vendors, banks, or receipts independently before escalating them.

3. Special Projects & Problem Solving

Project Execution: Take ownership of ad-hoc administrative projects from start to finish (e.g., sourcing new vendors, migrating to a new tracking system, or organizing an office shake-up).

Independent Troubleshooting: When administrative bottlenecks or operational issues arise, take the initiative to find a practical solution.

Requirements

Comfort with Numbers: Highly proficient in basic bookkeeping, tracking sheets, and budget reconciliation. You don't need a formal accounting degree, but you must have a sharp eye for numerical accuracy.

Self-Driven & Resourceful: A proven track record of working independently. You are someone who figures things out, takes initiative, and doesn't require constant supervision to get things across the finish line.

Organized Mindset: You naturally love order, schedules, and systems. You enjoy cleaning up messy processes and keeping things structured.

What We Offer

A stable, highly professional, and encouraging team environment.

A high degree of trust and autonomy to manage your daily tasks.

Competitive salary based on experience and capability.