Purchasing & Admin Executive

Company Overview

KIAN HOCK ENGINEERING PTE. LTD.

Job Summary

You will manage administrative functions with a focus on certification renewals and vehicle administration, while supporting purchasing activities by sourcing suppliers and managing procurement to ensure timely, cost-effective delivery.

Responsibilities

Track and renew certifications, including ISO and BCA licenses, to maintain compliance and operational readiness

Manage vehicle administration tasks such as insurance, road tax, VPC, and season parking renewals to ensure uninterrupted fleet operations

Coordinate broadband, landline, and mobile line renewals with telecommunications providers to maintain communication infrastructure

Maintain accurate non-incident records and safety documentation for regulatory and internal audit purposes

Collaborate with Engineers and Managers to identify and fulfill purchasing needs aligned with project requirements

Source, evaluate, and negotiate with suppliers to secure quality equipment, materials, and services at competitive prices and on schedule

Assess supplier performance based on quality, pricing, delivery timelines, and reliability to support procurement decisions

Manage procurement processes by creating, matching, and tracking Purchase Orders (POs) and requisitions using Business Central software

Perform three-way matching of Purchase Orders, Delivery Orders, and invoices to ensure accuracy and prevent discrepancies

Required competencies and certifications

Diploma or equivalent in Business Administration or related field

Minimum 2 years of relevant administrative experience

Preferred competencies and qualifications

Experience with ISO certifications and good understanding of BCA licensing requirements

Other Information

5 day work week

Ability to work in a fast-paced environment and handle multiple tasks efficiently

Strong organisational and multitasking skills

Good communication and negotiation skills

Ability to work independently and collaboratively within a team