Document Controller

Position Overview

We are seeking a meticulous and organized Document Controller to manage, maintain, and safeguard our company’s critical project documentation and records. In this full-time role, you will be responsible for end-to-end document governance—ensuring absolute compliance, seamless site distribution, accurate tracking, and structured handovers with clients and subcontractors.

Key Responsibilities

Document Management & GDP Compliance: Perform daily document operations including completeness checks, scanning, indexing, and Good Documentation Practice (GDP) compliance verification prior to handover.

Site Distribution & Control: Manage site document distribution, recall superseded records, and maintain real-time tracking of document lists and statuses.

SOP & Handover Procedures: Establish project document control procedures and client handover frameworks; conduct team training when required.

Stakeholder Coordination: Liaise directly with clients, subcontractors, and internal site teams for document submission, coordination, and alignment.

Inventory & Administration: Oversee the document control department's inventory and perform ad-hoc administrative tasks as needed.

Requirements

Experience: Proven track record as a Document Controller or in a similar records management capacity.

Domain Expertise: Thorough understanding of document control standards, GDP compliance, and document management software/systems.

Skills: High attention to detail, strong organizational abilities, and proactive problem-solving skills.

Communication: Clear written and verbal communication skills for effective cross-team and client coordination.

EA License No: 23S1595 | EA Registration No: R25127838

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