Travel Security & Travel Manager (2 year contract)

north-east region

Travel Security & Travel Manager (2 year contract) page is loaded

Travel Security & Travel Manager (2 year contract) Apply locations Singapore time type Full time posted on Posted Today job requisition id 24030146 Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

Reporting to the Head of Enterprise Supply Chain, the Travel Security & Travel Manager will become a member of a high performing procurement team responsible for supporting the strategic sourcing needs of the enterprise. The role will contribute to the profitability of PACS and generate positive return on investment for the Enterprise Supply Chain function.

The Travel Security role will oversee Travel Security Standards, which require business & incentive travel to be approved, risk assessed and tracked under the Group’s Travel Security and Medical Assistance program, ensuring travellers receive appropriate advice to reduce exposure to known or emerging travel security risks. This role will also manage the administration of corporate travel insurance applicable to both business and incentive travellers.

As Travel Manager, this role will also be responsible for the management and optimization of the travel & events category, including air, overseas and local accommodation, and will execute initiatives that deliver cost savings, demand management and innovation initiatives. This role is responsible to partner across the organization to define requirements for sourcing needs and establish sourcing and negotiation strategies for the travel category, support contract review and ensure third party risks are being assessed as part of pre-onboarding due diligence when onboarding a new third party, contracting or contract renewal. As part of travel category management, this role will share category progress reports, implement and manage supplier relationship management programs.

With increasing focus on Sustainability agenda in PACS, the role will contribute towards embedding the discipline of sustainability in our supply chain and will work with internal stakeholders and suppliers to drive the sustainability agenda. Job Description:

Responsibilities include, but are not limited, to the following:

Develop a comprehensive understanding of organisation policies and procedures, including the Group Third Party Supply & Outsourcing Procedures, PACS Procurement and Third Party Management Procedures, Outsourcing Management Procedures and related third party policies and procedures, to ensure policy requirements are understood, adhered to and documented while performing sourcing and vendor selection, contracting and due diligence activities.

Lead the Travel sub-category for PACS, including: Establish strong relationships with internal business partners and build a strong understanding of business strategies and priorities

Partner with business stakeholders including contract owners and contract managers to execute category specific strategies and supplier management program for key vendors.

Provide travel category management oversight and ensure PACS travel requirements are represented in Group negotiations with hotels, airlines

Manage service level performance of travel service providers such as corporate travel agency, airlines and hotel partners

Track and report savings (Air, Travel Insurance, Hotels)

As Travel Security Manager: Act as the point of contact for Group Security on matters of travel security.

Liaise with PACS travel management companies to ensure they are utilising approved service providers and enforcing authorisation and travel security policies effectively.

Notify Group Security of any travel to high security risk areas and above.

Ensure that travellers are advised of any destination risks they are travelling to

Set up a framework to risk assess staff group travel and incentive travel and ensure that concentration risk is being managed

Provide group travel information to Group Security in a timely manner

Manage the Travel Insurance Policy and be the point of contact for any claims process

Maintain an updated listing of all travellers (both Corporate and FCs) of the locations (including hotel locations)

Develop and maintain travel emergency protocols

Work with teams managing Group Travel for Agency or Corporate to ensure compliance to policy and that trips are properly risk assessed

Manage and monitor all emergency incidents and report to Group Security and Resilience Team

Who we are looking for:

Qualifications

Bachelor’s Degree or Diploma in tourism, travel, hospitality, business or communications is preferred

Work Experience

A minimum of 5 years of previous travel management or procurement experience

Good understanding of the travel industry, procurement and supply chain

Ability to influence purchasing decisions and effectively negotiate deals

Ability to foster good working relationship with internal and external teams

Excellent oral and written communication skills

High integrity and ethics.

Personality Traits

Ability to function in a past-faced environment and work independently, with limited supervision

Ability to think strategically and tactically to ensure recommendations are appropriate and realistic

Self-motivated, excellent project management, analytical and time management skills. Ability to prioritize a wide array of initiatives and has aptitude for innovation.

Competencies

Proficient in Microsoft Excel, PowerPoint and Word

Data visualization skills e.g. Power BI is a plus

Effective written and verbal communication skills

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.

About Us Prudential plc provides life and health insurance and asset management, with a focus on Asia and Africa. We help people get the most out of life, by making healthcare affordable and accessible and by promoting financial inclusion. We protect people’s wealth, help them grow their assets, and empower them to save for their goals. The business has more than 18 million life customers in Asia and Africa. Prudential has been providing trusted financial security for 95 years and is listed on stock exchanges in London, Hong Kong, Singapore, and New York.

We are proud to be included in the 2023 Bloomberg Gender Equality Index . The index measures gender equality across five pillars: female leadership and talent pipeline, equal pay and gender pay parity, inclusive culture, sexual harassment policies, and pro-women brand. Our inclusion in this global index is testament to our commitment to nurturing diverse talent. #BloombergGEI .

Prudential plc is not affiliated in any manner with Prudential Financial, Inc., a company whose principal place of business is in the United States of America or with the Prudential Assurance Company, a subsidiary of M&G plc, a company incorporated in the United Kingdom.

#J-18808-Ljbffr