Executive Admin

About the role

We are seeking an experienced

Executive Admin

to join Capital Human Resource Management Pte. Ltd in Singapore on a full-time basis. This is a strategic support role that will be fundamental to ensuring the smooth operation of our executive office and the efficient delivery of our HR management services. As an Executive Admin, you will provide comprehensive administrative and secretarial support to senior management, acting as a key coordinator between various departments and external stakeholders. This role is essential to maintaining the high standards of organisation and professionalism that our company is known for.

Key responsibilities

Managing executive calendars, scheduling meetings and coordinating diaries across multiple senior staff members

Preparing and distributing meeting agendas, minutes and supporting documentation to executives and stakeholders

Handling confidential correspondence and ensuring appropriate filing and record management systems are maintained

Arranging travel, accommodation and logistics for business trips and corporate events

Providing administrative support for board meetings, including preparing presentations and coordinating distribution of materials

Managing office supplies, equipment and facilities to ensure efficient day-to-day operations

Acting as a first point of contact for visitors and callers, demonstrating professionalism and discretion

Liaising with internal departments and external partners to coordinate projects and initiatives

Maintaining accurate records, databases and administrative systems using current office management software

Supporting the organisation of company events, conferences and training sessions as required

What we're looking for

Minimum 3-5 years of proven experience in an executive administrative or secretarial role, preferably in a professional services or HR environment

Exceptional organisational skills with the ability to manage multiple priorities and deadlines simultaneously

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management systems

Excellent verbal and written communication skills with strong attention to detail

Demonstrated discretion and ability to handle confidential information with integrity

Proactive problem-solving approach with the ability to work independently and take initiative

Strong interpersonal skills and the ability to build effective working relationships at all levels

Professional demeanour and presentation, with a commitment to providing exceptional service

Familiarity with HR processes and terminology is advantageous

Flexibility and willingness to adapt to changing business needs

Hou Shenglong Kyan

Registration No.: R1435754

EA License No.: 19C9570

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