Human Resource Admin #ESY

Recruitment & Onboarding Support:

Coordinate with HR service team, Recruitment agency, hiring manager and candidates on recruitment processes

Prepare new hire documentation, employment contracts, and onboarding material and assist with background checks and reference verification

Maintain recruitment databases and candidate tracking systems

Support orientation sessions and new employee setup

Follow-up with employees onboarding procedures and documents

Employee Records & Data Management:

Maintain accurate employee files and HR databases (physical and digital)

File documents, contracts, and compliance records systematically

Support data entry and record keeping for audits and compliance

Benefits Administration Support:

Assist employees with benefits enrollment queries and documentation

Coordinate with service providers

Handle routine benefits-related correspondence

General HR Operations:

Schedule meeting and meeting materials preparation as required

Manage HR calendars and coordinate appointments

Handle general correspondence and communication

Maintain office supplies and coordinate with external vendors

Support payroll related documentation and processes

Support work pass and dependent pass application and renewal

Coordinate with other departments to support employee relocations (internal/external mobilities) and short-term assignment (STAs)

Review HR Service team administrative tasks, including org chart updates and announcement emails. Prepare MOM/MAS surveys for review before submissions

Review and follow-through with HR Service team on all offboarding activities

Administrative Tasks:

Coordinate training sessions and maintain training records.

Support employee events and engagement activities and coordinate catering arrangements for training sessions, workshops and events

Manage event logistics including AV equipment, materials, and setup

Assist with special projects and ad-hoc assignments and provide general administrative support to HR team members

Coordinate domestic and international travel arrangements for HR team members

Process travel expense claims and maintain expense documentation

We regret that only shortlisted candidates will be contacted.

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