Shipping / Documentation Executive

Our client is a trading company specializing in international trade of agricultural commodities including Cotton, Cashew, Soybeans, Sesame, and Pulses. They have an immediate requirement for Shipping/Documentation Executive

Job Summary

The Shipping / Documentation Executive will manage trade documentation and shipment coordination to ensure compliance with contracts and timely delivery in international agricultural commodity trade.

Responsibilities

Prepare Purchase and Sale contracts to support trade transactions

Follow up with buyers to secure Letter of Credit issuance and advance payments

Coordinate with suppliers to confirm shipment schedules and ensure timely dispatch

Liaise with shipping lines for container booking, Bill of Lading amendments, and freight payment processing

Ensure Bills of Lading and shipment documents comply with Letter of Credit and contract terms

Verify import documents to facilitate payment processing

Prepare Sales invoices and other trade-related documents accurately and promptly

Submit all export documents to banks for transaction clearance

Follow up with buyers to ensure timely payment collection

Declare insurance details for shipments to mitigate risk

Coordinate with cargo inspection agencies to ensure compliance with quality and regulatory standards

Communicate effectively with all stakeholders to resolve issues and maintain smooth operations

Maintain accurate reports and perform data entry to track shipments and transactions

Troubleshoot shipment and documentation issues to minimize delays and errors

Perform any other duties assigned to support trade and shipping operations

Other Information

Location: Raffles Place

Salary: Up to $4,000 per month (negotiable)

Work Week: Monday to Friday

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