Office Transformation Engineer

Education / Experience:

Diploma in Engineering, Business Administration, IT or related discipline.

Job Description:

Requirements Gathering & Stakeholder Engagement:

Collaborate closely with cross-functional teams (HR, IT, Facilities, and Business Units) to understand operational pain points, spatial needs, and technology requirements.

Translate business needs into clear technical specifications, functional requirements, and user stories.

Solution Sourcing & Market Research:

Conduct market research to identify innovative workplace technologies, smart office solutions, vendors, and industry best practices.

Evaluate potential vendors, software, and hardware solutions for feasibility, cost-effectiveness, and scalability.

Tender & Procurement Management:

Draft comprehensive tender documents, Request for Proposals (RFPs), and technical specifications.

Manage the end-to-end procurement and tender evaluation process in compliance with company policies and governance standards

Project Management:

Develop detailed project plans, timelines, milestones, and resource allocations for office transformation initiatives.

Oversee contractors, vendors, and internal teams to ensure projects are delivered on time, within scope, and within budget.

Managing User Expectations:

Serve as the primary point of contact for stakeholders throughout the project lifecycle.

Proactively communicate project updates, address concerns, manage competing priorities, and align stakeholder expectations.

Change Management & Implementation:

Design and execute robust change management strategies to ensure smooth adoption of new workspaces, processes, or technologies.

Develop training materials, communication toolkits, and feedback channels to support employees through the transition phase

Skill Sets:

Workplace Tech:

Understanding of smart office ecosystems, collaboration tools, workplace management systems, or IoT infrastructure is a strong advantage.

Tender & Procurement:

Proven track record in drafting tender documents, RFPs, and managing vendor evaluation cycles.

Change Management:

Experience implementing structured change management frameworks (e.g., Prosci/ADKAR) to drive user adoption.

PM Methodologies:

Familiarity with standard project management frameworks (e.g., PMP, Agile, PRINCE2).

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