Document Controller

Job Description

Wood has an opportunity for a Document Controller to join our team in Singapore on an initial 6-month contract to be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes.

In this role you will ensure that all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.

What We Can Offer

Meaningful and interesting projects

delivered to leaders of industry across renewable and emerging energy sectors

Commitment to Diversity and Inclusion;

we are an organization actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice

Competitive salary

with regular salary reviews to ensure we are rewarding at the right level in line with the market

Commitment to continued professional development;

development plans that are tailored to your individual needs and interests

Global connections:

join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Responsibilities

Register and transmit internal, vendor and client documentation for the project.

Check documentation to ensure that formats comply with company and client standards.

Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.

Ensure all project documentation is imported into document management system and filed accordingly

Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner

Archiving and retrieval of historical documentation

Assist and provide assistance to Wood personnel with respect to any document management system queries

Quality check of all Documentation prior to issuing/transmitting to client

Responsible for the handling of requests for new Document numbers/hard copy documentation

Scanning, printing and copying of project documentation

Process and record accurately all technical documentation in accordance with agreed procedures

Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements

Run document control reports (if available and required) from the applied company or project document control system.

Ensure document management procedures satisfy project, client and regulatory requirements

Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)

Monitor progress of in-house and Client reviews of technical data

Contribute to compilation of final project dossiers, as built portfolios and archiving

Establish a systematic and comprehensive Project Filing System

Produce exception reports, comment overdue reports and any other reports for Project Management review

Maintenance of the project's document storage structure

Qualifications

Minimum ISCED Level 3 (Secondary education)

Knowledge, Skills, And Experience

Knowledge of MS Office

Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system

Knowledge of Adobe

Communication skills - both written and verbal

Skills in word processing, spreadsheets, database applications and electronic data management system

Personal Attributes

Excellent organisational skills and a logical and ordered approach

Effective communication and interpersonal skills

Strong team player

Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the outputs

If you are a Document Controller, ready for your next challenge - apply today!

Shortlisting will commence immediately.

About Us

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.