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four media global pte. ltd.

Lavender Street, Singapore / Global

Admin & Sales Coordinator

  • $2000-$3000

Job Description

Admin/Sales Coordinator (Singapore)

We're looking for an organized, people-savvy Admin/SalesCoordinator to keep our operations running smoothly and support our sales andclient-facing efforts. Bonus points if you're already comfortable using AItools to work smarter and faster.

What you'll be doing

Admin& Finance

Manage day-to-day office and finance/admin operations

Prepare supporting documents for Finance processing and prepare accounting records/Finance with Finance AI software for Finance/Management review

Coordinate schedules, meetings, and logistics for events/projects

Maintain proper document filing and records

Handle correspondence and general admin support across the team

Sales& client coordination

Support the sales process - proposals, quotations, follow-ups

Coordinate with clients on project timelines, deliverables, and enquiries

Maintain and update client records/CRM

Assist in preparing sales materials, decks, and reports

AI& efficiency

Use AI tools (ChatGPT/Claude, scheduling assistants, CRM automations, etc.) to speed up admin tasks, drafting, and follow-ups

Keep learning new tools to make daily work more efficient

Bring ideas on where AI can save time across admin and sales workflows

What we're looking for

Diploma in Business Admin, Marketing, or related field (or equivalent experience)

2-4 years of relevant experience in admin/sales support (adjust based on seniority you want)

Comfortable with or keen to learn AI tools as part of daily work

Strong communication skills - confident liaising with clients, vendors, and internal team

Organized, proactive, and able to juggle multiple tasks

Able to work independently and as part of a team

Job Types: Full-time, Permanent

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