SIDLEY AUSTIN SINGAPORE PTE. LTD.
Singapore / Global
GET
The Big Jobsite
Singapore / Global
Responsibilities
Provide support to the Office Manager
Responsible for day-to-day office administrative operations of back office under the supervision of the Office Manager
Prepare new joiner orientation packs
Assist in event support and coordination, including organizing conferences and events
Prepare meeting agendas and minutes
Handle office expenses
Assist in administrative account operations– company registry, audio conference account, firm provided phone telecom service
Assist in Employment Pass and accommodation arrangements for overseas employees
Standby cover for front office receptionist duties
Maintain and order office supplies, ensuring adequate stock levels at all times
Assist in monitoring office facilities and ensure that the workplace is maintained in a clean, safe and professional condition
Coordinate with building management and external vendors for facilities-related needs
Manage vendor contracts, service agreements and renewal dates
Assist with maintaining office directories, floor plans and other internal administrative records
Assist in general administrative and ad hoc duties as assigned
Requirements
Minimum of 3 year of secretarial/administrative/customer service experience, preferably in a law firm or other professional services environment
Proficient in MS Word, Excel and PowerPoint
Strong proficiency in both written and spoken English is required. Chinese proficiency is a plus.
Highly organized with the ability to prioritize
Strong sense of responsibility
Self-motivated, able to multi-task and to work independently under pressure
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