Executive Assistant, Engineering & Project Management

Overall Job Purpose

To provide secretarial support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. To provide administrative support for the Engineering & Project Management Division.

Key Responsibilities

1. Provide all personal administrative support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. Duties include but not limited to the following:

Calendar management and scheduling of meetings

Travel and claims arrangement

Taking notes of meeting and filing of notes/minutes

Co-ordination of Engineering & Project Management divisional staff activities

2. Collation and managing on a monthly basis for Engineering & Project Management Division:

Divisional staff assignment roster

Formatting of slides for divisional updates

Monitoring of divisional staff’s report submissions to the Divisional Director

3. Management of project documentation from internal and external stakeholders for Engineering & Project Management Division.

4. Management of office stationery and provision of work site gears for Engineering & Project Management Division.

5. Co-ordination of divisional staff activities for Engineering & Project Management Division.

6. Any other roles/projects as may be assigned by Divisional Director, Engineering & Project Management Division.

Job Requirements

Highly organized individual, proactive and able to work independently

Proficient with Microsoft office applications

Service-oriented with the ability to multi-task

Excellent communication and interpersonal skill

Degree or Diploma with at least 3-5 years of relevant experience

We regret that only shortlisted candidates will be notified.

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