Executive, Admin - Executive Support & Corporate Services #HMS

Executive, Admin | Executive Support & Corporate Services

Alexandra Road

Up to $4,200/month

Permanent Position

This role provides high-level administrative support to the Managing Director while supporting Corporate Services, travel coordination and CSR initiatives.

Working Hours

Monday: 8.30am-6.30pm

Tuesday-Friday: 8.30am-6.15pm

5-day work week

Managing Director & Executive Support

Manage the Managing Director's calendar, appointments and scheduling priorities

Coordinate meetings, prepare agendas and meeting materials, take minutes where required and track follow-up actions

Handle confidential correspondence, expense claims and administrative documentation

Arrange business travel, accommodation, airport transfers and transportation

Prepare detailed travel itineraries and coordinate logistics for visiting guests and regional leadership

Act as a professional liaison between the Managing Director and internal / external stakeholders

Support presentations, reports, research and special projects

Corporate Services

Provide administrative support to HODs, including claims, document preparation and information collation

Process and track Corporate Services invoices including travel, petrol / EV and other operational expenses

Coordinate travel bookings and logistical arrangements

Prepare reports, presentations and supporting documentation

Manage incoming correspondence and respond to administrative enquiries within required timelines

CSR & Events Support

Support the planning and coordination of Corporate Social Responsibility (CSR) initiatives

Assist with CSR activities and events

Process and track related invoices, claims and documentation

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