Order Processing Coordinator

Company Overview

GrowFood Supply Pte. Ltd. is a wholesale distributor specializing in diverse food products supply. We import, distribute and supply to restaurants, food courts, caterers, ship chandlers and wholesalers. Our product range include dried provision items like cooking oil, dried beans, herbs and spices, commodities and canned food.

Job Summary

We are looking for a responsible and organised Admin Assistant to support the daily operations. The successful candidate will be responsible for processing customer orders, issuing purchase orders, co-ordinating with customers and suppliers and providing general administrative duties and tasks.

Responsibilities

Process customer sales orders accurately and promptly using the ERP system to ensure efficient order handling

Prepare and issue local purchase orders to suppliers via the ERP system to maintain procurement flow

Follow up with suppliers to confirm orders and monitor delivery schedules for timely receipt of goods

Coordinate with the sales team and warehouse to ensure orders are fulfilled on schedule

Manage daily inventory movements and replenish warehouse stock to maintain optimal inventory levels

Handle filing, data entry, and document management to support administrative accuracy

Respond to email correspondences and phone calls professionally to maintain clear communication

Perform general administrative duties and complete other assigned tasks to support operations

Required competencies and certifications

Proficiency in basic MS Office applications to perform daily computer tasks effectively

Ability to work independently and meet deadlines in a fast-paced environment

Good organisational and communication skills to coordinate with teams and suppliers

Preferred competencies and qualifications

Minimum GCE ‘O’ Level educational qualification

At least 1 year of office work experience in F&B related field

Positive working attitude and ability to collaborate as a good team player

Other Information

Location: Woodlands

Working days per week: 5 days

Only Singapore Citizens and Singapore Permanent Residents may apply due to quota constraints.

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