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Search Personnel Pte Ltd

Singapore / Global

Operations Admin Executive

Job Description

Position: Operations Admin Executive

Location: Ubi

Working hours: Monday to Friday (8am - 5:30pm)

Salary (commensurate with experience): Up to $4,200 Monthly Basic Salary + AWS + Medical Benefits

Duration: Permanent

Industry: Transportation

Main Responsibilities:

Provide daily administrative and operational support to the Operations Department.

Maintain operational records, trackers, documentation and follow-up items.

Prepare reports and support departmental projects and business-continuity activities.

Process invoices, debit notes, credit notes and approved billing adjustments.

Verify supporting documents and coordinate with Operations, Sales, Finance and customers.

Assist with billing discrepancies, month-end billing and reconciliations.

Process vehicle road-tax renewals and maintain renewal schedules.

Follow up on fleet documentation.

Coordinate chauffeur assignments and deployment changes.

Controls and improvement

Track audit, review and internal-control follow-up actions.

Support onboarding and departmental orientation.

Support digitalisation, automation and process-improvement initiatives.

Requirements:

Diploma in Business Administration, Operations Management, Business Studies, Finance or a related discipline.

At least two years of relevant experience in operations support, administration, billing coordination, customer service or a related function.

Experience in fleet operations, transport, automotive, rental or leasing would be advantageous.

Comfortable handling invoices, reconciliations, operational records and multiple follow-up matters..

Proficient in Microsoft Office and Microsoft 365 applications.

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