Admin & Sales Support Executive

Overview

A Japanese trading company expanding its business operations in Singapore is seeking an Admin & Sales Support Executive.

As a wholly owned Singapore subsidiary of the Japanese headquarters, the company is currently in the start-up phase. The successful candidate will be responsible for a broad range of activities, including administrative operations, trade and logistics support, and sales support, helping to establish and manage the local entity.

This is an excellent opportunity to join the business as a founding team member, take on a high degree of responsibility and autonomy, and play a central role in building the company’s operations. In the future, the successful candidate is expected to become a core member driving the Singapore and Malaysia businesses.

Admin & Sales Support Executive

Responsibilities

Act as the main point of contact for accounting firms, audit firms, and legal and tax consultants

Compile required documents and prepare reports for the Japanese headquarters

Handle various administrative tasks related to the operation of the Singapore entity

Coordinate and report with the Japanese headquarters

Prepare quotations

Manage sales orders, purchase orders, and delivery schedules

Coordinate with customers and suppliers

Arrange deliveries with contract warehouses and logistics companies

Prepare and check trade documents, including invoices and packing lists

Coordinate with freight forwarders

Support import and export operations

Manage delivery schedules and arrange shipments

Coordinate operations among the Japan, Vietnam, and Singapore offices

Requirements

Business-level Japanese, for communication with customers and the Japanese headquarters

Basic computer skills, including proficiency in Excel

Experience in trade administration, logistics administration, or sales administration is preferred

Interest in import and export operations

Ability to work independently and proactively

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