Project Document Controller

Project Document Controller

Reporting to Project Lead, the candidate will coordinate the setup, administration and maintenance of a project document management system. The successful candidate will work with SJ staff and management to ensure the efficient flow, management, archiving and retrieval of all project related documents. The role requires operating in a secure environment where confidentiality is a key priority.

Key Responsibilities

Managing project document flows between client and users in strict accordance with security requirements

Coordinating the setup of file management/archival system in line with industry information management best practice

Supporting system users to ensure understanding of system and process requirements

Maintaining document archives – both electronic and hard copy while ensuring all records‑management activities adhere to good practices, policies and legal requirements

Fulfilling document retrieval requests

Conducting periodic audits to ensure adherence to document control process and procedure

Liaising and coordinating with Management team

Providing monthly document analytics report using agreed KPIs that focus on performance and quality

Proficiency in communication and coordination skills

Supporting the preparation of Monthly Project reports

Performing technical admin support for project team

Qualifications

Possess a Diploma in Engineering or Technology related curriculum

Minimum 3 years of document control experience

Experience in large, complex projects is beneficial

Proficient with Excel, Word, SharePoint and PowerPoint

Well organised and systematic

Good communication skills

Experience with Aconex, Fulcrum, ProjectWise, etc. is an advantage

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