Admin Assistant (Purchasing)

About the Client

Our client provides industrial air compressors and compressed-air solutions in Singapore, including equipment supply, installation, maintenance, repair and pipeline works for customers across different industries. They are looking for a dependable and organised Admin Assistant to support purchasing and day-to-day office operations.

Key Responsibilities

Assist with sourcing materials, equipment, spare parts and services required by the company

Request quotations from suppliers and prepare basic quotation comparisons

Prepare and process purchase orders after obtaining internal approval

Follow up with suppliers on order status, delivery schedules and outstanding items

Liaise with Mandarin-speaking clients and suppliers on orders, deliveries and enquiries

Coordinate with internal colleagues to confirm purchasing and delivery requirements

Maintain accurate purchasing, supplier and product records

Enter and update information in the company's ERP or internal record-keeping system

Match purchase orders, delivery orders and supplier invoices for administrative processing

Organise procurement documents and maintain proper electronic and physical filing

Support stock monitoring and notify the relevant team members when items require replenishment

Assist with general administrative duties, correspondence and data entry

Perform other reasonable procurement or administrative duties assigned by the supervisor

Requirements

At least GCE N-Level or equivalent

Nitec, Higher Nitec or Diploma in Business Administration, Supply Chain, Logistics or a related field is an advantage

Candidates without prior working experience are welcome to apply; on-the-job training will be provided

Basic proficiency in Microsoft Office applications

Exposure to an ERP or inventory-management system is an advantage but not essential

Able to organise documents and follow up on multiple orders accurately

Careful, responsible and willing to learn

Able to communicate and work effectively with suppliers and internal colleagues

What You Can Expect

On-the-job guidance and training

Practical exposure to procurement, supplier coordination and ERP processes

Opportunities to develop broader operational and administrative skills

A supportive working environment within an established industrial equipment business

We regret that only shortlisted candidates will be notified.

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