Admin Executive

Job Summary

Lead and manage office operations, facilities, and administrative functions to ensure compliance, efficiency, and a safe work environment. Coordinate corporate events, hospitality, and travel logistics while fostering strong external relations and leading a high-performing administrative team.

Responsibilities

Oversee daily administrative operations to maintain a safe, clean, efficient, and compliant office environment.

Develop, optimize, and enforce local administrative policies, Standard Operating Procedures (SOPs), and emergency contingency plans.

Manage procurement, inventory, maintenance, and disposal of office supplies, fixed assets, and IT equipment while controlling administrative budgets.

Coordinate tenancy management, office renovations, property management liaisons, utilities, network infrastructure, and vendor relationships including cleaning, security, and courier services.

Plan and execute end-to-end events for internal/external meetings, client visits, and company activities, managing venue setup, AV equipment, catering, and transport/accommodation logistics.

Provide professional hospitality and reception services for key clients, government officials, and executive leadership visits.

Manage corporate travel logistics including visa guidance, flight and hotel bookings, and itinerary planning.

Ensure corporate compliance with local regulatory bodies such as ACRA, MOM, URA, and building management protocols.

Manage annual renewals, filings, and updates for business licenses and statutory permits.

Maintain positive working relationships with landlords, government authorities, industry bodies, and local service providers.

Coordinate site emergency response efforts including fire drills and medical assistance, and report incidents as required.

Lead, train, and manage the administrative team to cultivate a service-oriented and high-performing workplace culture.

Collaborate with HR to implement employee engagement initiatives, welfare schemes, and festive celebrations.

Serve as the primary administrative liaison in Singapore, coordinating with regional teams and HQ to align and execute group-level policies locally.

Required competencies and certifications

Proficiency in English and Mandarin (spoken and written) to handle business communications, official documentation, and liaise with Mandarin-speaking corporate stakeholders and global HQ representatives.

Preferred competencies and qualifications

Bachelor’s Degree in Business Administration, Hospitality Management, or a related discipline.

Minimum 5 years of experience in administrative management, including at least 2 years in a Singapore office management role.

Experience in multinational corporations (MNCs) or Chinese enterprises expanding overseas.

Deep familiarity with Singapore's local business environment, labor guidelines, and workplace compliance standards.

Proven track record in corporate hospitality, executive reception, and large-scale event organization.

Proficiency in office automation tools, budget planning, and administrative data analysis.

Ability to multi-task effectively, work under pressure, and proactively solve problems.

High integrity, discretion, and strict commitment to confidentiality.

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