Admin Executive

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description

About Centre for Quantum Technologies (CQT)

The Centre for Quantum Technologies (CQT) in Singapore brings together physicists, computer scientists and engineers to do basic research on quantum physics and to build devices based on quantum phenomena. Experts in this new discipline of quantum technologies are applying their discoveries in computing, communications, and sensing

CQT is hosted by the National University of Singapore. The Centre also has staff at the Agency for Science, Technology and Research, Nanyang Technological University, Singapore, and the Singapore University of Technology and Design. With some 200 staff and students, it offers a friendly and international work environment

Learn more about CQT at \"https://www.cqt.sg/\"

To provide administrative, finance, and logistical support for the Centre by managing visitor and intern processes, processing payments and invoices, supporting claims and travel arrangements, assisting with recruitment and procurement tasks, and coordinating Centre events and related operational matters.

Responsiblities

Prepare forms and process payment, and related matters which include taxes, for visitors, interns, students

and CQT affiliates

Manage all processes pertaining to interns and visitors, which include (but not exclusive)

TEP applications, issuance and cancellation

Booking of accommodations

Coordinate logistical matters for visitors (e.g. emails, library, office space, NUS facilities etc)

Create and process invoice pertaining to Centre's operation

Vendor creation for new payee/vendor and other finance matters

Assist CQT PIs in submitting claims via CONCUR (claim assistant) and CQT staff on queries for Concur system and travel requests

Request airfare quotation and book air tickets on behalf of PIs

Collating resumes for PIS and arranging interviews for shortlisted candidates

Coding and goods receipt updating via procurement system: ARIBA

Assist in organising CQT's industry meetings, delegation visits logistics and CQT events

Support AV and conference facilities functions (Centre events and activities)

Assisting in any other ad‑hoc duties assigned by the CQT admin team

Qualifications

Polytechnic diploma or above

At least 5 years' working experience

Meticulous, resourceful and proactive

Excellent interpersonal skills with drive and independence

Proficiency in the use of MS Office

More Information

Location: Kent Ridge Campus

Organization: National University of Singapore

Department : Centre for Quantum Technologies

Job requisition ID : 34168

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