Admin Executive (3 months contract)

We are a team

dedicated to bringing our best

to improve the quality of life of children and families impacted by childhood cancer.

We share a common purpose guided by

compassion, kindness and teamwork . We recognise one another’s contributions in providing holistic support on enhancing our beneficiaries’ psycho-social resilience and medical well-being.

We take

pride and ownership

of our work. Our commitment to personal learning and professional growth goes beyond formal training as we

strive towards a culture of excellence

in the way we deliver on our mission.

Responsibilities:

1. General Administration & Data Management

Provide day-to-day administrative and operational support to the assigned department.

Maintain and update databases, records, contact lists and programme-related information.

Ensure records are accurate, complete, up to date and properly organised.

Support data collation, data entry, tracking and basic reporting.

2. Programme & Process Support

Support the preparation and maintenance of programme documents, templates, reports and records.

Assist with coordinating programme activities and administrative requirements.

Support data preparation, migration and other administrative tasks for new initiatives or systems.

3. Stakeholder & Coordination Support

Coordinate with internal teams, partners, vendors and other stakeholders on administrative matters.

Maintain records of stakeholder engagements, activities and follow-ups.

Provide administrative support for surveys, feedback exercises and basic compilation of findings.

4. Other Administrative Support

Assist with ad hoc projects, departmental initiatives and other administrative requirements as assigned.

Support the team in improving administrative processes, documentation and record-keeping.

Requirements:

Diploma/Degree in Business Administration.

Minimum 1 year relevant experience.

Good interpersonal and communication skills and ability to work independently.

Strong administrative, analytical skills with an eye for detail.

Confident and self-driven.

Ability to multitask and prioritize work.

Professionalism and confidentiality when handling sensitive information.

Experience in Microsoft 365, Adobe Photoshop and Canva is an added advantage.

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