Administrator Cum Document Controller

A Construction Civil Engineering organization (maincontractors) engage in a civil LTA project . The company values team work andcontinuous learning.

Job Summary

You will

handle administrative tasks and coordinatedocument control

for the company/Design/Operation Team in a constructionproject, ensuring timely and accurate handling of project documents andsupporting smooth communication with consultants and clients.

Responsibilities:

Administrations

Issue of stationeries / Pantries/ Toiletries & control including purchasing and cost compare

Event arrangement/ Workers mthly dinner arrangement/ Fruit day/Bonding day and etc

Renewal of TOL lease/ GGBS/ ISO / BCA upgrade

Monitor, update of all software expire date and do compare cost before renewal

HP/ Singtel/ Elect bill/ Starhub recontract and keep mthly record

Letter box / postage/ courier

Update and keep record of all computer/ Lap top/ Copier/ Furniture/ Coffee maker /furniture/ phone and all admin assest.

All master outgoing and incoming correspondence to control and master email out to all HOD

Arrangement of meeting room

Handle Management's Shell Petrol Card/golf membership card/corporate credit card etc

Verified all admin suppliers tax invoice and keep record or qty

Record and update vehicles insurance and road tax. Cost compare of all insurance renewal

Handle ISO and GGBS audit

Update, record and control of all company's HP, Internet, Elect, water usage include renewal of contract

General admin

Document Controller

Manage daily document control tasks for the Design Team to ensure accurate and timely handling of project documents

Coordinate document exchanges with design consultants and clients (LTA) to maintain effective communication and project progress

Obtain project team approvals to access relevant platforms and systems for document management

Maintain organized electronic and hard copy records of project documents to support project tracking and compliance

Assist with administrative duties to support the Design Team's operational needs

Collaborate effectively with team members to meet project deadlines and maintain a neat and orderly work environment

Other ad-hoc administration duties

Preferred Character Traits:

Enjoys interacting and negotiating with external parties (e.g., suppliers, telco providers)

Confident communicator with good interpersonal and persuasion skills

Detail-oriented while balancing commercial awareness

Proactive, resourceful, and solution-driven mindset

Preferred competencies and qualifications

Minimum 2 years of experience in administration and DC, preferably within construction projects

Proficient computer skills to manage electronic documentation and communication

O Level certification or higher

Ability to work well in a team and maintain a neat, organized personality.