Site Administrator cum document controller

Job Description:

Provide administrative and clerical support to Project Managers and project teams throughout all phases of construction projects.

Manage project documentation, filing, document control, data entry, records, drawings, specifications, RFIs, submittals, contracts, purchase orders, and change orders.

Coordinate project meetings, schedules, meeting rooms, minutes, attendance, action items, follow-ups, and distribution of project information.

Monitor and follow up on outstanding actions, deliverables, approvals, and documentation to ensure timely completion and proper record keeping.

Assist with budget tracking, invoice processing, payments, billing coordination, and related administrative documentation.

Liaise with clients, consultants, vendors, subcontractors, and internal departments to obtain required information, documentation, and approvals.

Maintain project management systems, logs, records, and databases to ensure accurate and up-to-date information.

Support project reporting, presentations, project closeout documentation, warranties, operation manuals, and final document submissions.

Manage office supplies, printing, scanning, laminating, distribution of site documents, safety posters, permits, and signage.

Ensure proper filing, document control, and compliance with company policies, project requirements, and applicable safety regulations.

Perform other administrative and ad-hoc duties as assigned by Management.

Requirements:

Minimum Diploma in Business Administration or relevant experience as a construction admin

1 to 3 years of administrative experience, ideally in the construction sector

Strong command of Microsoft Office

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