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speed engineering services pte. ltd.

Kaki Bukit, Singapore / Global

Project Admin Coordinator

  • $2000-$3000

Job Description

We are looking for a Project Admin Coordinator to support our Operations and Project team with daily administrative work, customer enquiries and project follow-ups.

Job Responsibilities

. Reply to customer messages and enquiries in a timely and professional manner.

. Handle general administrative duties and maintain proper records.

. Key in and maintain material purchase records.

. Maintain daily manpower records.

. Prepare and issue invoices.

. Follow up with customers on outstanding and progress payments.

. Contact suppliers and arrange material orders based on instructions from the Operations/Project Manager.

. Follow up on client requests and relay the information to the relevant team.

. Keep track of project timelines and remind the Operations/Project Manager of upcoming works, appointments and deadlines.

. Prepare and send project-related documents to clients, consultants, main contractors or relevant authorities when required.

. Maintain proper filing of project documents and records.

. Assist the Operations/Project Manager with day-to-day administrative and coordination matters.

. Perform other general administrative duties as assigned.

Requirements

. Customer service experience preferred.

. Good communication and interpersonal skills.

. Comfortable communicating with customers and suppliers through WhatsApp, phone and email.

. Basic knowledge of Microsoft Word and Excel.

. Organised and able to keep proper records.

. Responsible and able to follow up on assigned tasks.

. Able to follow instructions and work closely with the Operations/Project Manager.

. Positive working attitude and willing to learn.

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