Admin Executive

Job Description

We are seeking a detail-oriented and responsible

Finance, Administration & Compliance Executive

to support the company's daily finance, administrative, HR, sales operations, and internal compliance functions.

The ideal candidate should be well-organized, comfortable handling financial and operational records, and able to coordinate effectively with headquarters, internal departments, and external service providers. The role will also support the company in maintaining proper internal controls, documentation, and compliance procedures.

Key Responsibilities

Finance & Accounting

Handle cashier duties, daily financial records, bookkeeping, and monthly reconciliations.

Maintain accurate records of payments, receipts, expenses, and supporting documents.

Coordinate with headquarters on financial reporting and ensure timely submission of monthly financial records.

Assist with invoice processing, payment arrangements, expense claims, and other finance-related administrative matters.

Support the preparation and maintenance of documents required for internal review, audit, and accounting purposes.

Compliance & Internal Control

Assist in implementing and maintaining internal policies, procedures, and operational controls.

Conduct basic checks on transactions and supporting documents to ensure proper authorization, completeness, and compliance with internal procedures.

Assist with customer and business partner onboarding, including collection and maintenance of KYC and due diligence documents where required.

Maintain proper compliance records, corporate documents, contracts, approvals, and supporting documentation.

Monitor internal processes and identify missing documentation, approval gaps, or potential compliance issues for escalation to management.

Assist in preparing documents and information required for internal reviews, external audits, regulatory matters, and compliance checks.

Coordinate with headquarters and external professional advisers on compliance and internal control matters where necessary.

Support periodic reviews and updates of internal SOPs, approval workflows, and administrative procedures.

Sales & CRM Support

Assist sales personnel with order processing and system entries.

Maintain and update customer and transaction information in the CRM system.

Ensure sales records and supporting documentation are complete and properly maintained.

Follow up on outstanding CRM and sales administration matters and coordinate with relevant departments.

Administrative Support

Submit notarization, legalization, and other corporate documents to embassies, law firms, government authorities, and external service providers as required.

Assist in booking and coordinating meeting rooms for regular meetings and large-scale events.

Support event preparation, including meeting room setup, materials preparation, and on-site coordination.

Prepare PowerPoint presentations, reports, correspondence, and other business documents.

Maintain proper filing and document management systems.

Provide general administrative and clerical support to management and other departments.

Human Resources

Process monthly payroll and CPF contributions.

Maintain employee records, leave records, employment documents, and other HR documentation.

Support recruitment activities, including job postings, interview coordination, onboarding, and employee administration.

Assist in preparing employment contracts and HR-related documents.

Ensure HR processes are carried out in accordance with applicable employment regulations and internal company policies.

Support employee onboarding and offboarding procedures.