Admin Executive

About the role

Mason Industries Pte Ltd is seeking an Admin Executive to join our team in the Tuas West Region. This is a full-time position that plays a crucial role in ensuring the smooth and efficient operation of our administrative functions. As an Admin Executive, you will be the backbone of our office operations, providing essential support to various departments and helping to maintain the high standards of organisation and professionalism that Mason Industries is known for. This role offers the opportunity to make a tangible impact on daily business operations whilst developing your administrative expertise within a dynamic industrial environment.

What you'll be doing

Managing general office administration tasks including scheduling, correspondence, filing and record keeping

Providing comprehensive support to management and departmental teams through diary management, meeting coordination and event organisation

Processing and maintaining accurate administrative documentation, including invoices, purchase orders and internal reports

Liaising with internal departments and external parties to facilitate effective communication and workflow

Assisting with human resources functions such as onboarding new employees, maintaining personnel files and coordinating staff activities

Managing office supplies and equipment inventory, ensuring adequate stock levels and coordinating procurement

Providing reception support, greeting visitors and directing enquiries to appropriate departments

Contributing to the maintenance of office systems and procedures to ensure operational efficiency

Undertaking ad hoc administrative tasks and special projects as required to support business objectives

Liaise with other departments to ensure efficient workflow

Assist with various projects and ad-hoc tasks as required

What we're looking for

Secondary education qualification or equivalent, with relevant administrative or office support experience

Proven experience working in an administrative support role, preferably in an industrial or manufacturing environment

Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook

Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

Excellent written and verbal communication skills with a professional demeanour

Attention to detail with a commitment to maintaining accuracy in all administrative tasks

Ability to work independently whilst collaborating effectively with colleagues across the organisation

Flexibility and adaptability in responding to changing business needs and priorities

Experience with general office management systems and databases is advantageous

Knowledge of Singapore's workplace regulations and administrative compliance would be beneficial

What we offer

Competitive salary package commensurate with experience and qualifications

Full-time permanent employment with job security and career stability

Professional development opportunities to enhance your administrative and technical skills

A supportive work environment with collaborative team dynamics

Standard statutory benefits in accordance with Singapore employment regulations

Opportunities to grow within the organisation and take on expanded responsibilities

About us

Mason Industries Pte Ltd is a respected organisation operating in the industrial sector with a commitment to delivering excellence in our operations and services. We pride ourselves on maintaining high standards of professionalism, efficiency and integrity across all aspects of our business. Our team is composed of dedicated professionals who work collaboratively to achieve our business objectives. We believe in fostering a workplace culture that values hard work, reliability and continuous improvement. Based in the Tuas West Region, we are strategically positioned to serve our clients effectively whilst providing our employees with a stable and growth-oriented work environment.

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