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sidley austin singapore pte. ltd.

Singapore / Global

Administrative Coordinator

Job Description

Responsibilities:

. Provide support to the Office Manager

. Responsible for day-to-day office administrative operations of back office under the supervision of the Office Manager

. Prepare new joiner orientation packs

. Assist in event support and coordination, including organizing conferences and events

. Prepare meeting agendas and minutes

. Handle office expenses

. Assist in administrative account operations- company registry, audio conference account, firm provided phone telecom service

. Assist in Employment Pass and accommodation arrangements for overseas employees

. Standby cover for front office receptionist duties

. Maintain and order office supplies, ensuring adequate stock levels at all times

. Assist in monitoring office facilities and ensure that the workplace is maintained in a clean, safe and professional condition

. Coordinate with building management and external vendors for facilities-related needs

. Manage vendor contracts, service agreements and renewal dates

. Assist with maintaining office directories, floor plans and other internal administrative records

. Assist in general administrative and ad hoc duties as assigned

Requirements:

. Minimum of 3 year of secretarial/administrative/customer service experience, preferably in a law firm or other professional services environment

. Proficient in MS Word, Excel and PowerPoint

. Strong proficiency in both written and spoken English is required. Chinese proficiency is a plus.

. Highly organized with the ability to prioritize

. Strong sense of responsibility

. Self-motivated, able to multi-task and to work independently under pressure

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