Admin Assistant

Admin Assistant

We are looking for a responsible and detail-oriented Administrative Assistant to support daily office operations and ensure the smooth functioning of administrative tasks. The ideal candidate will be proactive, organized, and capable of handling a variety of office support duties with accuracy and professionalism.

Job Description

Manage incoming calls, deliveries, office mail, documents, and parcels, includingreceiving, sorting, anddistributing items torelevant staff.

Welcome and assistwalk-in guests, including arranging refreshmentsand ensuring apleasantvisitor experience.

Manage pantry inventoryby monitoring stocklevels, ordering andreplenishing snacks, beverages, coffee, and essentialoffice supplies.

Maintain office cleanlinessand tidiness, andcoordinate with buildingmanagement and externalvendors for repairs, maintenance, and facility-related matters.

Compile and submitmonthly staff claimsfor processing.

Maintain and regularlyupdate the company’sasset register, includinglaptops, peripherals, PPE, and other officeequipment.

Serve as theliaison between employeesand external ITsupport providers/vendorstocoordinate IT-relatedissues and services.

Assist with therenewal and administrationof office servicecontracts, including telecommunications, air-conditioning servicing, and water-filterservices. (Yearly Contract)

Assist with hoteland air-ticketbookings for employeesandbusiness-related travelarrangements as required.

Support employees withvisa application processesand related administrativedocumentation as required.

Coordinate and arrangeinternal training programs, courses, and staffdevelopment sessions as required.

Organize internal officeevents, team lunches, and employee engagementactivities as required.

Provide general administrativesupport and undertakeother ad-hocduties and projectsas assigned.

Job Requirements

Able to commence work ASAP is an added advantage

At least 1 year working experience is required

Candidate must possess at least Secondary School/\"N\" Level

Positive attitude, team player, committed, responsible and resourceful

Computer literate, proficient in Microsoft Office

Proficient in Englishand Mandarin, enablingeffective communicationand collaboration withlocal and internationalstakeholders.

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