Admin Assistant

Job Summary

The Admin Assistant provides administrative and office support to ensure smooth day-to-day operations. This role handles call coordination, administrative documentation, office purchasing, vendor coordination, and supports service and operational activities. This position is office-based.

Key Responsibilities

1. Call Handling

Answer and route incoming calls in a professional and timely manner.

2. Administrative & Office Support

Provide administrative support for operational and sales-related documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry.

Maintain accurate records in internal systems.

Handle office purchases upon request, including sourcing, ordering, and tracking of office supplies and ad-hoc items.

Support staff activities and events, including sourcing venues and coordinating team-building activities.

Serve as a member of the BizSafe Committee.

3. Vendor Coordination

Coordinate with vendors and service providers for procurement, repairs, and maintenance services.

Track vendor invoices, service completion, and delivery timelines.

Maintain vendor records and monitor contract renewals and expiries.

Source new vendors to ensure service quality and cost effectiveness.

Support operational needs through occasional overtime (including 1 or 2 weekend), particularly during repair completion periods or annual electricity shutdowns.

Qualifications & Experience

Education

Minimum GCE O-Level, Nitec / Higher Nitec, or equivalent.

Diploma in Business Administration or a related discipline would be an advantage.

Experience

Minimum 1 year of experience in an administrative or office support role.

Skills & Competencies

Good communication and interpersonal skills.

Strong organizational and multitasking abilities.

Customer-oriented with a professional and friendly demeanour.

Ability to work independently and collaborate with internal teams.

Only Singaporean / Permanent Residents may apply.

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