Admin Executive

Job Summary

We are looking for a proactive and organised Admin Executive / Admin Assistant to support daily office operations and employee activities. The role will cover office administration, travel and transport arrangements, purchasing, events, and receptionist duties in a fast-paced and growing company .

Key Responsibilities

Manage daily office administration , facilities, meeting rooms, office supplies, and pantry items.

Coordinate with building management, vendors, contractors, and service providers.

Arrange staff transport, air tickets, accommodation, and other business travel when required.

Manage office and pantry purchases, inventory, invoices, and related records.

Provide front desk support , including visitors, calls, mail, couriers, and meeting room arrangements.

Organise employee birthdays, festive celebrations, company events, team activities, and Dinner & Dance (D&D) .

Support employee onboarding, including workstations, access cards, equipment, and other administrative arrangements.

Provide general administrative support to HR, Finance, and Management .

Handle ad-hoc administrative tasks and projects as required.

Requirements

Diploma or equivalent qualification in Business Administration, Hospitality, HR, or a related field.

1-3 years of experience in office administration, HR administration, receptionist, or a similar role.

Good organisational, communication, and coordination skills.

Proficient in Microsoft Office / Google Workspace.

Service-oriented, detail-oriented, and able to multitask.

Mandarin-speaking ability is an advantage.

Comfortable working independently in a fast-paced and growing company .